Case Study
Onsite Case Study —
Vecttor Buildtech
“With the help of Onsite’s Add-on Companies feature, I am able to keep my project-wise expenses and operational data separate. Data management and reporting has become a lot easier.”
— Durgesh Jagtap, Vecttor Buildtech, Maharashtra
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Live on Onsite
Client A Workspace
Isolated
ExpensesRs 14.2L
Tasks38 / 52
ReportsReady
Data fully separated
Client B Workspace
Isolated
ExpensesRs 8.7L
Tasks21 / 29
ReportsReady
Background
The problem every PMC firm knows
A project management consultancy does not manage one client. It manages several simultaneously, each expecting their project data to be completely separate from every other client’s work.
That separation is straightforward to promise. It is considerably harder to deliver when your operational system is a collection of Excel files, WhatsApp groups, and shared registers — where data from different projects mixes together the moment a team member enters the wrong row or sends an update to the wrong group.
Vecttor Buildtech, a Maharashtra-based PMC and contracting firm, was managing multiple concurrent client projects when this exact challenge became the daily reality for Durgesh Jagtap and his team.
Vecttor Buildtech
Company Overview
LocationMaharashtra, India
TypePMC & Contracting Firm
Active Projects2+ concurrent client projects
ContactDurgesh Jagtap
Key ChallengeStructural client data separation across projects
Module UsedAdd-on Companies Feature
Challenge
Multiple clients. Multiple projects. One tangled data problem.
Problem 01 · Financial Data Contamination
A material cost entered against the wrong project distorts both clients’ financial positions simultaneously
When you manage projects for different clients, every financial record, every operational update, and every expense entry must belong unambiguously to the right client and the right project. Excel files create a version and access problem — the separation depends entirely on team discipline with file naming conventions, which is difficult to maintain consistently under active project execution pressure.
⚠ Cross-client data contamination risk
Problem 02 · Reporting by Reconstruction
Compiling anything meaningful from ten WhatsApp groups at the end of a week is not reporting — it is reconstruction
Maintaining separate WhatsApp groups for each client project creates a reporting problem. Durgesh Jagtap needed a system where the separation between client projects was structural — built into the platform itself, not dependent on team discipline with group message management and file naming conventions.
⚠ Hours lost to manual data compilation
Solution
What Onsite’s Add-on Companies feature solved for Vecttor Buildtech
| What was broken | What Onsite replaced it with |
|---|---|
| Excel files per client with no structural separation | Separate company workspaces within one Onsite account — data isolated at platform level |
| WhatsApp groups per project generating unstructured updates | Operational data flowing into the correct client workspace automatically |
| Manual compilation before every client report | Reports generated directly from the relevant workspace — no extraction, no cross-referencing |
📊 Project-wise expense separation
✓
Structural, not manual. Every expense entered in a client’s workspace belongs only to that client’s projects. The separation is enforced by the platform rather than by team discipline.✓
No risk of cross-contamination between client financial records regardless of team size or project volume.✅ Operational data that stays where it belongs
✓
No mixed groups to untangle. Site updates, daily progress records, material consumption entries, and task updates flow into the correct client project automatically based on which workspace the team member is working in.✓
WhatsApp group discipline replaced by platform-enforced workspace routing.🕐 Reporting in minutes, not hours
✓
All projects from one login. Durgesh Jagtap’s management team can see across all client workspaces from a single login while each client’s data remains completely isolated.✓
Client reports generated directly from the relevant workspace — accurate because the data was clean from the point of entry.Outcome
The result for Vecttor Buildtech
Vecttor Buildtech now manages multiple concurrent client projects on Onsite with each client’s data fully separated at the platform level. The operational overhead of maintaining that separation — which previously consumed significant team time through manual Excel management and WhatsApp group discipline — has been eliminated.
Data management and reporting for each client project is handled directly from Onsite, producing reports that are accurate because the underlying data was clean from the point of entry rather than cleaned up at reporting time.
The shift from Excel and WhatsApp groups to Onsite did not just make reporting faster. It made the data itself more reliable — which is what a PMC firm’s clients are ultimately paying for.
2+
Active client projects
Managed simultaneously from one account with fully separated data
1
Platform replacing everything
Excel files, WhatsApp groups, and scattered registers — all replaced
0
Manual separation steps before reports
Reports pull directly from clean workspace data
Before & After
How Vecttor Buildtech operates now vs before Onsite
| Area | Before Onsite | After Onsite |
|---|---|---|
| Client data separation | Manual, discipline-dependent | Structural, platform-enforced |
| Expense tracking | Excel files per client | Separate workspaces per client |
| Operational updates | WhatsApp groups per project | Onsite per project, per workspace |
| Report generation | Manual compilation, hours of work | Generated directly from platform |
| Multi-project overview | Not available from one place | All projects from one login |
By the Numbers
Vecttor Buildtech by the numbers
2+
Active client projects managed simultaneously
From one Onsite account with fully separated data environments for each client.
1
Platform replacing everything
Multiple Excel files, separate WhatsApp groups, and scattered registers across all active client projects — replaced by one platform.
0
Manual separation steps before a client report
Reports pull directly from clean workspace data — no extraction, no cross-referencing, no reformatting before sharing.
Hours
Saved per reporting cycle
By eliminating the manual compilation process that previously required extracting, cross-referencing, and reformatting data from multiple sources before any client report could be produced.
100%
Client data isolation guaranteed at platform level
No expense entry, operational update, or report from one client workspace is visible in or accessible from another client’s workspace.
“
I have multiple clients for which I am managing projects. With the help of Onsite’s Add-on Companies feature, I am able to keep my project-wise expenses and operational data separate. Data management and reporting has become a lot easier than managing it in Excel and WhatsApp groups.
FAQs
Common questions about this case study
What problem did Vecttor Buildtech face before using Onsite?
Vecttor Buildtech was managing multiple concurrent client projects through Excel files and WhatsApp groups with no structural separation between different clients’ project data. Keeping each client’s expenses and operational records distinct required team discipline around file naming and group message management — discipline that is difficult to maintain consistently under active project execution pressure. Reporting for any individual client required manually compiling and separating data from sources that mixed information from multiple projects, making the reporting process time-consuming and the output less reliable than client-facing data should be.
What is Onsite’s Add-on Companies feature and how does it work for PMC firms?
Onsite’s Add-on Companies feature allows a PMC firm or multi-client contracting company to create separate company workspaces within one Onsite account. Each workspace contains a fully independent set of projects, expenses, operational data, and reports belonging exclusively to one client. The firm’s management team can access all workspaces from a single login while each client’s data remains completely isolated from every other client’s workspace. This structural separation means project-wise expense and operational data stay clean at the point of entry rather than being separated manually at the point of reporting.
How did Onsite improve reporting for Vecttor Buildtech?
Before Onsite, generating a report for any individual client required Durgesh Jagtap’s team to compile information from Excel files and WhatsApp messages that contained data from multiple projects mixed together. After Onsite, reports are generated directly from the relevant client workspace where only that client’s data exists. The report is accurate because the data was entered into the correct workspace from the beginning, eliminating the compilation and separation step that manual systems required before any report could be produced.
Is Onsite suitable for PMC firms managing projects for multiple clients simultaneously?
Yes. Onsite’s Add-on Companies feature is specifically relevant for PMC firms, project management consultancies, and contracting companies that manage concurrent projects for different clients and need project-wise data separation maintained at the platform level rather than through manual file management and communication discipline. Each client’s projects, expenses, operational records, and reports exist in a separate workspace accessible to the firm’s management team from one login — without any client’s data being visible in or contaminating another client’s workspace. The separation is structural rather than procedural, which means it holds regardless of team size or project volume.
One Platform. Multiple Clients. Clean Data for Each.
Manage every client project from
one platform, with clean data for each
one platform, with clean data for each
If your PMC or contracting firm manages projects for multiple clients and currently handles the separation through Excel file naming and WhatsApp groups, Onsite’s Add-on Companies feature gives you that separation at the platform level — so every client’s data is clean from the point of entry.