What’s new in Onsite Construction ERP

Every party type showed up when raising a purchase order, whether or not it belonged there. Admins and superadmins now choose which party types a purchase order accepts, and only the enabled types appear when adding a party.

• ✓
  Select the party types allowed on a purchase order
• ✓
  Only enabled types appear when a user adds a party
• ✓
  Available to admins and superadmins

Settings, Module Setup, Purchase Order

A material receipt saved without a vehicle number or a delivery challan number, leaving nothing on record when a gate entry came into question weeks later. Admins and superadmins now make both fields mandatory.

• ✓
  Set Vehicle Number and Delivery Challan Number as mandatory fields
• ✓
  Material Received does not save until both are filled in
• ✓
  Closes the record gap that gate entry disputes rely on

Settings, Module Setup, Material Received

Admins now record opening fuel stock for a piece of equipment. As that equipment runs across projects, Onsite deducts consumption against duration and shows the litres still available to use.

• ✓
  Update opening fuel stock against any equipment record
• ✓
  Consumption calculates from recorded duration and usage
• ✓
  Available litres carry across every project the equipment works on

Equipment

Material consumed and material wasted looked the same in inventory, so nobody could say how much a project actually lost. Users now log wastage as its own entry, with a reason recorded against it.

• ✓
  Record material wastage within any project
• ✓
  State the reason so the cause is traceable
• ✓
  The entry posts against that material as a stock out, so inventory stays accurate

Project, Material, Create, Material Wastage

A BOQ carried only its current state, so the version a client approved disappeared the moment someone revised it. Users now take a snapshot before making changes and keep every version the BOQ has ever had.

• ✓
  Take a snapshot before revising any BOQ
• ✓
  Keep every previous version within the project
• ✓
  Snapshots stay read only and cannot be edited

Project, BOQ, Snapshot

An accountant needed adding to every individual project before working on its transactions, which meant granting project access to someone who only handled finance. The Standard Accountant role removes that step.

• ✓
  Give the Standard Accountant role access to all transactions
• ✓
  Perform finance transactions without being added to each project
• ✓
  No project-by-project permissions to maintain

Settings, Roles and Access

Paying a staff party through Party Payment recorded the amount without saying what it was for. The payment type now sits on the entry itself.

• ✓
  Select salary or petty cash when paying a staff party
• ✓
  Available on the I Paid flow under Party Payment
• ✓
  Matches the payment type already available on payment out to staff

Transactions, I Paid, Party Payment

Every project’s Design section previously carried three fixed folders: Production Files, 2D Layout, and 3D Layout. Users now create as many folders as a project needs.

• ✓
  Create custom folders inside any project’s Design section
• ✓
  Keep the existing Production Files, 2D Layout, and 3D Layout folders alongside
• ✓
  Empty a folder of its contents before deleting it

Project, Design, + Drawing folder

Reviewers approved or rejected a material request without recording why, so the requester saw the decision and not the reason. A comment box now appears against every material request raised.

• ✓
  Add a comment against every material request under review
• ✓
  Record the reason for approving or rejecting the request
• ✓
  Keep the reason on record next to the decision for the requester

Procurement, Material Request

Staff leave now calculates from the party’s date of joining. Where a date of joining does not exist on the party record, leave calculates from the payroll creation date instead.

• ✓
  Leave calculates from the party’s recorded date of joining
• ✓
  Falls back to the payroll creation date when no date of joining exists
• ✓
  Applies to all staff leave calculations

Users opened each project separately to find the work assigned to them. My Tasks now collects every task assigned to a user across all the projects they can access.

• ✓
  View your tasks across every project you have access to
• ✓
  Prioritise delayed tasks without opening each project one by one
• ✓
  Update progress and manage completion against the project schedule

Mobile app, My Tasks

Site teams working away from a desk could not see how one task sat against the ones before and after it. The task Gantt chart, with dependencies, now opens directly in the Onsite mobile app.

• ✓
  Open the task Gantt chart with its dependencies from the mobile app
• ✓
  Assess progress stage by stage against the tasks each stage depends on
• ✓
  Available to admins and site teams

Mobile app, Project, Task

Checking whether a machine’s insurance or permit had lapsed meant opening each equipment record. Expiry status now sits in the equipment list itself.

• ✓
  See expiry status against every piece of equipment in one column
• ✓
  Identify valid compliance, due soon, or already expired
• ✓
  Covers insurance, service, registration certificate, permit details, and more

Equipment

A subcontractor bill previously saved regardless of how much progress the work order carried against it. The new Subcon Bill Control setting stops a bill from saving when the total billed value on a work order exceeds the progress value recorded.

• ✓
  Block a bill from saving when billed value exceeds recorded progress
• ✓
  Measures against the total billed value on the work order, not a single bill
• ✓
  Switch it on at company level

Company Settings, Workflow Controls, Sub Con Controls

Onsite now carries an Equipment Category Library. Users add each category once and set how that category is measured and charged.

• ✓
  Add equipment categories to a company level library
• ✓
  Select the measurement type and unit for each category
• ✓
  Set a unit rate against every category

Library, Equipment Category Library

Opening the self-punch screen now starts a five-minute window. Staff mark attendance from their site or office location inside that window. Once the timer ends, the staff member reopens the punch-in screen to mark attendance for the day.

• ✓
  Every self-punch screen opens a five-minute window to mark attendance
• ✓
  Staff punch in from the site or office location within that window
• ✓
  Reopen the punch-in screen once the timer runs out

Answering a project question usually means opening several reports and reconciling them. Onsite now connects to Claude, so admins ask the question directly and get an answer built from their own project data.

• ✓
  Ask about costs, progress, purchases, and payments in simple language
• ✓
  Generate analysis and pull project updates through the same conversation
• ✓
  Work through business questions across projects rather than one report at a time

Where it runs: Inside Claude. This integration does not appear in the Onsite product.

Who it is for: Admins only

Availability: Available as a paid add-on. Contact Support Team for access.

The Reports section spans categories including Sales, Payments, Progress and Task, Purchase and Expense, Party Balances, and Materials and Inventory. Users now mark any report with the star icon, and every favourited report sits together at the top of the page.

• ✓
  Mark any report as a favourite with the star icon
• ✓
  Open favourited reports from one section at the top of the page
• ✓
  Set favourites individually, so every user keeps a personal list

Reports, star icon beside any report

A simple average treats a one-day task and a 10-day task as equal, which distorts the overall project number. Admins now select weighted average, which weights each child task by its duration and reflects how much work each task actually represents.

• ✓
  Choose normal average or weighted average at company level
• ✓
  Weight child task progress by duration for accurate project reporting
• ✓
  Apply one calculation method consistently across every project

Company Settings, Workflow Controls, Progress Controls

Every team member could previously open every report, including financial summaries and payment reports. Admins now switch report access on or off for each role, so sensitive project financials reach only the people who need them.

• ✓
  Restrict reports such as the Project Financial Summary to finance and management roles
• ✓
  Give site teams access to only the reports their work requires
• ✓
  Set permissions per report and per role

Settings, Roles and Access

Onsite previously generated salary slips as PDFs without storing a permanent record, and prorated PF and ESIC with attendance, which contradicts Indian statutory rules. Payroll managers now review earnings, deductions, and adjustments, then finalise and lock the payslip for the month. Employees and admins view payslips for any previous month.

• ✓
  Calculate PF and ESIC on fixed basic salary as Indian statutory rules require
• ✓
  Store every earning and deduction line permanently for EPFO ECR and ESIC filing
• ✓
  Add one-time items such as a Diwali bonus or an advance recovery before finalising

Monthly salaried staff and labour. Daily wage workers remain out of scope.

Purchase managers previously opened each purchase order to check which materials had not yet arrived at site. The Pending PO Items panel now lists every undelivered item across all purchase orders, grouped by vendor.

• ✓
  View all undelivered PO items in one panel, grouped by vendor
• ✓
  See the PO number, project, and pending quantity for every item
• ✓
  Filter by project to check pending deliveries for a single site

Procurement, Purchase Order, Pending PO Items panel

With Onsite’s new Multiple Measurements feature, construction company owners can break down a single BOQ item, invoice line, or subcon expense into multiple measurement portions.

• ✓
  BOQ items, invoice lines, subcon work order items, and subcon expenses often cover multiple portions — different floors, walls, or rooms
• ✓
  Record each portion as a separate row with its own quantity; total computes automatically
• ✓
  Add deduction rows for openings like windows or doors
• ✓
  Invoice and subcon expense rows carry a date, giving a clear, dispute-proof record of how a billed quantity was arrived at

To eliminate confusion around managing subcontractor costs, Onsite introduces a dedicated Subcon Rate Library, separate from the client-facing Rate Library.

• ✓
  Subcontractor rates used to sit mixed inside the client-facing Rate Library, making clean cost-only pricing difficult
• ✓
  Subcontractor rates now have their own dedicated library under the Library tab
• ✓
  Standard reference rates maintained per item — for work like excavation, masonry, or shuttering
• ✓
  Existing Rate Library items can be imported directly, so teams don’t rebuild subcon rates from scratch

A new cost type alongside material, labour, and workforce — for the parts of a job that are subcontracted out.

• ✓
  Subcontracted portions of a job — like shuttering or reinforcement on an RCC slab — had no place in cost estimates
• ✓
  These costs were either left out or wrongly lumped under “fees”
• ✓
  Onsite adds a Subcon cost type to Rate Library and BOQ items
• ✓
  Rates pull directly from the Subcon Rate Library, capturing subcontracted costs accurately from the estimation stage itself

Users can now maintain negotiated rates with any vendor — material suppliers and subcontractors alike — in one place.

• ✓
  Rates negotiated with vendors had no fixed record, so every PO or WO needed the rate typed in manually
• ✓
  This led to entry errors and inconsistent pricing across transactions
• ✓
  Vendor Rate Card lets you save agreed rates per vendor, with city-specific overrides where needed
• ✓
  Rates auto-fill on POs and WOs; cards can also be shared with vendors as a read-only link for confirmation

Onsite now tracks planned and actual dates separately. When a task starts, the system captures the actual start date. When it completes, the actual end date is recorded. Your original plan stays intact for comparison. No more overwriting history.

• ✓
  Forecasted End Date , based on current progress pace, Onsite calculates when a task is likely to finish and updates the forecast automatically with every progress entry.
• ✓
  Delay Detection , every task is automatically flagged as On Track, At Risk, Delayed, or Early. Delayed and At Risk tasks prompt the site team to log a reason and category (weather, material shortage, labour, subcontractor, etc.).
• ✓
  Status Change History , every status change is logged with who changed it, when, and what they said. Full audit trail, no manual tracking needed.
• ✓
  One-Click Replan , when actuals diverge from the plan, the Replan button saves the current schedule as a baseline, pushes actual dates in, and recalculates all downstream tasks based on dependencies.
• ✓
  Holidays & Weekoffs , task durations and forecasts now account for your company’s holidays and weekly off days, with per-project overrides for sites on different schedules.

Manage your bank accounts directly in Onsite. Record fund movements between accounts, track cash deposits and withdrawals, and get a clean account statement. No dummy entries, no workarounds.

• ✓
  Bank to Bank Transfer , move money between your company’s bank accounts in a few taps. Select source account, destination account, amount, and date. Both balances update instantly once approved.
• ✓
  Cash Deposit , record a cash deposit as a single entry. Select the bank account, enter the amount, and submit for approval. Cash balance and bank balance update together automatically.
• ✓
  Cash Withdrawal , log cash withdrawn from the bank directly. Both balances stay accurate automatically.
• ✓
  Account Statement , every bank account now has its own statement showing payments in, payments out, and all fund transfers in one view with a running balance.

Reconcile your books or share with your auditor directly from Onsite , no exports or manual assembly needed.

Leave Management is now live on Onsite. Define your company’s leave policies, set up a holiday calendar, and let your team apply for leaves directly through the app — with full admin visibility into balances, history, and approvals.

• ✓
  Leave policies — define leave types, entitlements, and approval rules for your company.
• ✓
  Holiday calendar — configure national and company-specific holidays in one place.
• ✓
  Leave applications — team members apply through the mobile app; admins approve or reject with full balance visibility.

Manage staff leaves and holidays in one place — no more tracking on spreadsheets or WhatsApp. Fully integrated with attendance so your payroll stays accurate.

Three new fields are now available in your material library.

• ✓
  Unit Cost — automatically picked up when adding materials as cost components in your BOQ or rate library, and when budgeting material costs in the BOM.
• ✓
  Lead Days — helps plan procurement based on material required for each task and its start date, so you know exactly when to order.
• ✓
  Alternative UOM — handles cases where you purchase a material in a different unit than what your inventory tracks (e.g. buying in tonnes but stocking in nos).

Smarter cost planning in BOQ and BOM, timely procurement scheduling, and accurate unit conversion — all set once in the material library.

You can now filter parties in your party library by type — vendors, subcontractors, clients, and more. Instead of scrolling through your entire party list, quickly narrow it down to the exact type you need.

Faster party lookup, especially for companies with large party lists across multiple project types.

You can now filter the Gantt chart by date range to focus only on tasks within a specific period. Instead of viewing the entire project timeline, zoom into what’s relevant — whether it’s this week’s work, a specific phase, or an upcoming milestone.

Easier planning and review for site managers handling large projects with dozens of concurrent tasks.

Construction sites don’t just consume materials — they also produce / mix them.

Concrete, mortar, plaster, bitumen mixes — these are produced daily on-site, yet most teams still track them manually (or not at all). This creates blind spots in material consumption, wastage, and cost control.

With Onsite’s Production & Mixing module, on-site manufacturing is now tracked as cleanly as procurement.

Generate Client Invoices automatically based on the Project Work Progress.

• ✓
  Faster and accurate client invoicing with measurements
• ✓
  Improved cash flow and reduced revenue leakage
• ✓
  Fewer disputes and stronger client confidence

• 1
  Upload your BOQ and create the Project Schedule (Gantt)
• 2
  Record daily site progress against BOQ items from mobile
• 3
  Client invoices generate automatically from verified quantities — no manual calculations

Onsite now provides a structured multi-level approval system across critical construction workflows — drawings, expenses, invoices, material requests, and inspections.

Instead of informal approvals over calls or messages, every submission follows a defined approval flow, ensuring the right stakeholders review and approve at each stage.

• ✓
  Drawing approvals — revision-by-revision sign-off before site use
• ✓
  Expense approvals — site expenses verified before payment
• ✓
  Invoice approvals — vendor and subcontractor bills reviewed at each level
• ✓
  Material request approvals — BOQ and budget check before any PO is raised
• ✓
  Inspection approvals — quality checks signed off by the right authority