Case Study
Onsite Case Study —
Vecttor Buildtech
“We manage PMC projects for different clients. It has been a great help from Onsite in managing and maintaining client-wise detailed reporting.”
— Durgesh Jagtap, Vecttor Buildtech, Nasik, Maharashtra
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Vecttor Buildtech
Nasik, Maharashtra
Expense · Progress · Client Reporting
BusinessProject Management Consultancy
LocationNasik, Maharashtra
ContactDurgesh Jagtap
Clients ManagedMultiple simultaneously from one account
Modules UsedExpense, Progress, Client Reporting
Key Result0 manual steps before a client report
Background
The reporting problem at the core of every PMC firm
A project management consultancy earns its value by giving each client an accurate, current, and independent view of their project. For Vecttor Buildtech, managing construction projects on behalf of multiple clients simultaneously across Maharashtra, this means every expense entry, every progress update, and every report must belong to the right client from the moment it enters the system.
Managing this for one client at a time is straightforward. Managing it for four or five concurrent clients creates an organizational problem that no shared tool was designed to solve. Expense data from different client projects lands in the same Excel file. Progress updates from different sites arrive through the same WhatsApp groups. The data belongs to different clients but exists in a shared system with no structural separation between them.
When a client calls and asks how their project is progressing and what has been spent, the PMC firm needs to answer immediately, specifically, and from data that belongs exclusively to that client. Pulling that answer from a shared system requires manually filtering every expense entry and assembling every progress update by client before any response is possible. For Durgesh Jagtap and the Vecttor Buildtech team, this manual preparation exercise was consuming hours before every client meeting and producing reports that were already outdated by the time the client received them.
Challenge
Multiple clients. One shared system. No client-level structure at the point of entry.
Problem 01 · Expense Data Had No Client-Level Structure
Site expenses across multiple clients landed in a shared record with no separation
Material costs, vendor payments, labour expenses, and petty cash entries from different client projects all entered the same shared system with no automatic client-level organization. Getting the current expense position for any individual client required manually filtering every entry from a combined record. This took significant time, introduced errors, and produced a figure that was outdated by the time the compilation was complete.
No client boundary at entry
Problem 02 · Progress Reporting Required Assembly From Scattered Sources
Daily site updates arrived through WhatsApp with no client-level organization
Progress updates from different project sites arrived through WhatsApp messages and phone calls with no structured format and no client-level separation. Producing a progress report for any individual client meant extracting relevant updates from mixed communication channels, organizing them into a coherent format, and compiling a document the team could present with confidence. The process took hours and the output was outdated before the first meeting began.
Hours of compilation per client report
Problem 03 · Budget vs Actual Only Available at Month End
Clients could not get a current budget position mid-project without a manual exercise
Because expense data had no client-level structure from the point of entry, budget versus actual comparison for any client project was only available after a manual compilation and filtering exercise. This meant clients could not receive a current budget position on demand during execution. Any mid-project financial update required the same preparation that produced the formal monthly report, making responsive client communication difficult for the PMC firm.
No live budget position per client
Problem 04 · Reporting Was an Administrative Burden, Not a Platform Output
Client reporting consumed hours that should have gone into project management
A PMC firm’s professional obligation is to manage projects well and report accurately. When producing that report requires hours of manual data separation, update assembly, and document compilation before every client meeting, the reporting process itself becomes a significant operational burden. The PMC team was spending more time preparing reports from scattered data than managing the projects those reports described.
Reporting consumed project management time
Solution
What Onsite solved for Vecttor Buildtech across three operational areas
| What was broken | What Onsite replaced it with |
|---|---|
| Expense entries across clients landing in a shared record with no client-level boundary | Every expense linked to a specific client project at the point of entry. No post-entry sorting required |
| Progress updates arriving through WhatsApp with no client-level structure or format | Daily progress recorded against specific client projects through the mobile app. Structured and dated from entry |
| Budget vs actual only available after manual compilation at month end | Budget versus actual visible per client project throughout execution as expenses are recorded |
| Client reports requiring hours of manual data separation and assembly before every meeting | Client-wise reports generated directly from verified platform data. No compilation exercise before delivery |
📊 Expense tracking organized by client from point of entry
✓
Every expense entered in Onsite links to a specific client project at the point of recording. Material costs, vendor payments, labour expenses, and site operational costs belong to the correct client workspace from the moment they enter the system.✓
The current expense position for any client project is available from the dashboard as a live figure without sorting through shared records. Budget versus actual updates as expenses are recorded rather than at month end.📷 Progress recorded against specific client projects in real time
✓
Site teams record daily progress through the Onsite mobile app against the specific client project and activity they are working on. Progress entries are structured, dated, and linked to the relevant project from the moment of entry.✓
Geo-tagged photographs linked to specific activities provide the visual evidence client-facing reports require. Every update belongs to the right project immediately, so the current progress position per client is always available from the dashboard.📄 Client-wise reports generated directly from verified data
✓
When a client needs a report, Durgesh Jagtap’s team generates it directly from the relevant project data in Onsite without a manual compilation exercise. The report contains expense positions, progress updates, and photographic evidence all drawn from the same verified data.✓
Client-wise reporting became a platform capability rather than an hours-long administrative exercise before every client meeting. Reporting time reduced from hours of manual compilation to direct platform export.Outcome
The result for Vecttor Buildtech
Vecttor Buildtech now manages expense tracking and progress recording across all active PMC projects in Nasik with each client’s data organized independently from the point of entry. Durgesh Jagtap and the team can provide any client with a current, accurate expense position and a structured progress update at any point during project execution without advance preparation.
The client-facing reporting capability that a PMC firm’s reputation depends on is now a platform output rather than a manual production. The hours previously spent compiling reports from scattered records are now spent managing the projects those reports describe.
As Durgesh Jagtap puts it:
“It has been a great help from Onsite in managing and maintaining client-wise detailed reporting.”
1
Platform for all active client projects
Expense and progress data organized independently per client from one Onsite account
0
Manual steps before a client report
Data organized by client from point of entry. No filtering or compilation required before delivery
Real-time
Budget vs actual per client during execution
Live expense position per client visible throughout execution, not only at month end
Before & After
How Vecttor Buildtech operates now vs before Onsite
| Area | Before Onsite | After Onsite |
|---|---|---|
| Expense tracking | Shared records requiring manual client-level separation | Linked to specific client project at point of entry |
| Expense position per client | Manual filter and compilation from shared records | Live from dashboard at any point during execution |
| Progress updates | Mixed WhatsApp messages and phone calls | Structured entries per client project via mobile app |
| Progress reports | Manual assembly from scattered sources | Generated directly from verified platform data |
| Client reporting time | Hours of compilation before each client meeting | Direct export from current verified data |
| Budget vs actual per client | Visible at month end only | Visible throughout execution as costs are recorded |
By the Numbers
Vecttor Buildtech by the numbers
1
Platform for all active client projects
Vecttor Buildtech manages expense tracking and progress recording across all concurrent PMC projects in Nasik from one Onsite account, with each client’s data organized independently from the point of entry.
0
Manual steps before a client expense or progress report
Every expense entry and progress update is linked to its specific client project at the point of recording. No filtering, no separation, no compilation required before Durgesh Jagtap’s team can deliver a current and accurate client report.
Real-time
Budget vs actual per client during execution
The expense position for any active client project is visible from the Onsite dashboard as a live figure at any point during execution. Clients can receive a current budget update on demand rather than waiting for the monthly compilation exercise.
Direct
Client reports generated from verified platform data, not compiled from scattered records
Before Onsite, producing a client report required manually separating expense data from shared records, assembling progress updates from mixed WhatsApp conversations, and compiling a document that was outdated before the client received it. After Onsite, the same report generates directly from the project data in the platform. The data was organized correctly from the first entry, so the report is accurate the moment it is generated. Durgesh Jagtap’s team delivers client-wise expense and progress reports as a platform output rather than an administrative production.
Multiple
Active client projects managed simultaneously
Vecttor Buildtech manages concurrent PMC projects for different clients across Maharashtra from one Onsite account. Each client’s expense and progress data remains independent, comparable, and reportable without data crossing between client workspaces.
“
We manage PMC projects for different clients. It has been a great help from Onsite in managing and maintaining client-wise detailed reporting.
FAQs
Common questions about this case study
What does Vecttor Buildtech do?
Vecttor Buildtech is a Nasik-based project management consultancy managing construction projects on behalf of multiple clients simultaneously across Maharashtra. The firm provides PMC services covering site execution oversight, expense tracking, progress monitoring, and client-facing reporting across concurrent projects. As a PMC firm, every operational and financial record must be organized at the individual client level so that reporting to each client is accurate, current, and completely independent from data belonging to any other client project the firm is managing at the same time.
What challenge did Vecttor Buildtech face before using Onsite?
Vecttor Buildtech was tracking expenses and progress across multiple concurrent client projects through shared Excel files and WhatsApp-based site communication with no automatic client-level organization. Producing an expense report for any individual client required manually filtering shared records. Producing a progress report required assembling updates from mixed WhatsApp conversations. Both processes were time-consuming, prone to error, and produced reports that were already outdated by the time the compilation was complete and the client meeting was ready to begin.
How does Onsite help PMC firms with client-wise reporting?
Onsite organizes expense entries and progress updates at the client and project level from the point of recording. Every cost entered and every progress update submitted links to the specific client project it belongs to rather than going into a shared record requiring separation later. When a client needs an expense or progress report, the data is already organized correctly and the report generates directly from verified project-specific records without a manual compilation step. Reporting accuracy improves because the underlying data was structured correctly from the first entry rather than cleaned up before the report.
How did Onsite improve expense tracking at Vecttor Buildtech?
Before Onsite, material costs, vendor payments, and site expenses across multiple client projects entered shared records with no automatic client-level separation. The current expense position for any individual client required manually filtering those shared records before any figure could be presented. After Onsite, every expense links to the specific client project at the point of entry and updates that project’s budget versus actual position immediately. Durgesh Jagtap sees the current expense position for every active client project from the Onsite dashboard at any point without manual filtering or compilation.
Is Onsite suitable for PMC firms managing multiple client projects simultaneously?
Yes. Onsite is specifically suited for PMC firms managing concurrent projects for different clients where client-level data separation, real-time expense visibility, structured progress recording, and client-wise reporting are the core operational requirements. Expense entries and progress updates link to specific client projects from the point of recording, making client-wise reporting a direct platform output rather than a manual exercise. For PMC firms in Maharashtra managing multiple active projects where client-facing reporting discipline is the primary professional obligation, Onsite delivers the data organization and reporting capability that shared Excel files and WhatsApp groups cannot provide.
Deliver Client-Wise Reports Without the Compilation Exercise
Client reporting as a
platform output.
platform output.
If your PMC firm tracks expenses in shared files requiring manual separation before any client report, assembles progress updates from WhatsApp before every client meeting, and spends hours preparing reports that should take minutes, Onsite organizes expense and progress data by client from the point of entry so reporting is a platform output rather than an administrative burden.