Onsite BOQ Software
for Construction

Onsite BOQ software for construction is a platform that keeps the bill of quantities active as a live execution record from project start to project close. Most construction companies prepare the BOQ for the tender and store it in a spreadsheet where it sits unused while the project runs on phone calls and WhatsApp messages. Onsite connects the BOQ to daily progress entries, procurement records, subcontractor work orders, and client billing so every quantity executed on site and every cost incurred during execution traces directly back to a specific BOQ line item.

Site engineers record daily progress against BOQ line items through the Onsite mobile app. Each DPR entry references the specific BOQ item being worked on, the unit of measurement, and the quantity executed that day. Geo-tagged photographs and site measurements attach to the entry. Executed quantities accumulate against each BOQ item automatically, so the project team always has a running total of completed work versus planned quantities for every item in the BOQ. This data feeds directly into billing and budget reporting without any additional manual entry or reconciliation from the site team.

Yes. When a billing period ends, the accounts team opens the billing module in Onsite, selects the billing period, and reviews the executed quantities recorded against each BOQ item for that period. The running account bill generates from those verified quantities, with each line item in the invoice tracing back to the BOQ item and the DPR records that support it. No manual assembly, no phone calls to the site team, and no reconstruction from WhatsApp messages are required. The invoice reaches the client with a full measurement trail attached.

The budget in Onsite is built directly from the BOQ. The BOQ rate multiplied by the BOQ quantity for each item gives the budget baseline for that item. Every material purchase, subcontractor bill, and direct expense recorded in Onsite posts against the relevant BOQ item automatically. Project managers see the actual cost incurred for each BOQ item versus the budget allocated to it, updated in real time as transactions are recorded. This gives the project team visibility into which specific items are overrunning and what the project’s final cost will be at current spending rates.

Yes. Subcontractor work orders in Onsite are created by selecting the relevant BOQ items and entering the agreed rates and scope quantities for the subcontractor. When the subcontractor submits a running bill, the quantities claimed are automatically compared against the DPR-verified quantities recorded by the contractor for the same BOQ items during the same period. Payment can only be released after the work order scope, the DPR quantity records, and the subcontractor’s claimed quantities align. Discrepancies are flagged before approval, preventing overbilling from going undetected until after payment is made.

Yes. Onsite accepts BOQ uploads from Excel and CSV files using a standard template format. The upload file includes columns for item name, item code, unit, planned quantity, unit rate, HSN code, GST rate, and cost code. Once uploaded, each row in the Excel file becomes a live BOQ item in the system, connected to the project’s activity schedule, budget, and procurement records. Companies that already maintain their BOQ in Excel during the tender stage can upload the same file into Onsite at project kick-off without rebuilding the BOQ from scratch.

Each BOQ item in Onsite can be linked to the material quantities required to complete it. When site engineers raise a material purchase request, they reference the BOQ item the material serves. The system checks whether the requested material quantity is within the planned scope for that BOQ item before the request is forwarded for approval. Material costs post against the relevant BOQ item automatically when the purchase is recorded. This means the budget vs actual comparison for each BOQ item includes material costs as they are committed, not just when invoices arrive from vendors.

Yes. Each project in Onsite has its own BOQ, budget baseline, and execution records. Company owners and project directors can view BOQ status and cost position across all active projects from a single account without switching between separate files or calling project managers for updates. The rate library used for BOQ creation is shared at company level, so rates set up for one project are available when building the BOQ for the next. BOQ item costs and executed quantities stay project-specific, while the rate library and reporting structure remain consistent across the portfolio.

BOQ revisions in Onsite are tracked with version numbers, revision dates, and a record of which quantities, rates, or scope items changed in each revision. The current approved version of the BOQ is always the active record for billing, cost comparison, and subcontractor scope references. Earlier versions remain accessible so the project team can trace the full revision history if a dispute ever arises over what the original agreed scope covered. Scope additions require a new BOQ item and budget entry before the work can be scheduled, procured, or billed.

Most construction companies using Onsite are set up and running within five to seven working days of account creation. The onboarding process includes uploading the BOQ from the existing Excel or CSV file, setting up the rate library, configuring cost codes, and creating the project’s activity schedule. The Onsite onboarding team handles the setup alongside the company’s project managers and accounts team. Once the BOQ is live in the system and the first DPR entries are recorded, the billing module, budget tracker, and subcontractor work order features are ready to use immediately.