How to Track Labour Productivity in Onsite

Onsite does not have a dedicated Labour Productivity report. Productivity can be tracked and calculated by combining data from five modules: the Task Resources tab, task progress with attendance hours, the DPR, Team Schedule timesheets, and the Party Ledger. This article explains each method and when to use it.

Before You Start

For any productivity tracking to work, two things must happen consistently:

Attendance must be marked daily with task assignments. When a worker is marked Present and assigned to a task with work hours, those hours flow into the task’s Actual Labour Qty automatically. Without task assignments on attendance entries, the Resources tab shows zero actual labour.
Task progress must be updated with quantities. Without progress entries showing how much work was done (sqft, nos, RMT), there is nothing to compare the labour hours against.

Method 1 — Task Resources Tab (Budget vs Actual Labour)

This is the most precise method. The Task Resources tab shows budgeted, planned, and actual labour consumption per task in one view.

How to access: Open the project, click the Task tab, click on any task, open the Resources tab, and click the Labour sub-tab.

Columns:

Column	What It Shows
Budget Qty	Planned labour hours or units set when the task was configured
Planned Qty	Expected labour based on current task progress percentage
Actual Qty	Real labour consumed — auto-pulled from Attendance entries linked to this task
Exceeded Qty	How much Actual Qty has gone over Budget Qty (shown in red when positive)

How to read the data:

If Actual Qty is lower than Planned Qty for the same task progress percentage, the team is working efficiently — using less labour than expected for the work done.

If Actual Qty exceeds Planned Qty, the team is consuming more labour than planned for the current progress level. This signals a productivity issue on that task.

⚠️ This method only works if attendance is marked daily with task assignments. Task assignment on the attendance entry is what populates Actual Qty automatically. Without it, Actual Qty always shows zero.

Method 2 — Task Progress and Attendance Hours

Use this to manually calculate a productivity rate for a specific task.

Step 1 — Get total man-hours for the task:

Go to the project, click the Attendance tab, and filter by the task or date range. Note the number of workers and hours worked per day on the relevant task.

Calculate: Number of Workers x Hours per Day x Number of Days = Total Man-Hours

Step 2 — Get quantity completed for the task:

Go to the Task tab, click the task, and read the Progress Qty from the most recent progress entry.

Step 3 — Calculate productivity:

Productivity = Quantity Completed divided by Total Man-Hours

Example:

Input	Value
Quantity completed	200 sqft of brickwork
Workers on task	4 masons
Hours per day	8 hours
Days worked	5 days
Total Man-Hours	4 x 8 x 5 = 160 man-hours
Productivity Rate	200 sqft divided by 160 hours = 1.25 sqft per man-hour

Compare this rate against your project benchmark or industry standard. If your benchmark is 1.5 sqft per man-hour, the team is running at 83% efficiency.

Method 3 — DPR (Daily Progress Report)

The DPR provides a ready-made daily snapshot of labour deployed and work completed, without any manual calculation.

How to generate: Go to the Task tab, click Download, select DPR, set the date range, and click Download PDF.

What the DPR shows for productivity:

DPR Section	What It Contains
Work Summary	Tasks updated for the day with progress percentage
Labour Report	Labour contractor, workforce type, number of workers, shift, and overtime hours

Compare the Labour Report (how many workers and shifts) against the Work Summary (how much progress was achieved) to assess daily productivity qualitatively.

Best used for: Daily reporting to management or clients. The DPR is the most shareable productivity snapshot as it combines labour and progress in a single PDF.

Method 4 — Timesheet (Team Schedule)

Track total hours logged per staff member per project over a period.

How to access: Click Team Schedule in the left sidebar, then click the Timesheet tab.

Filters: Project, Date, Team Member.

Each row shows the person, project, date, hours logged, and notes. Use this to:

See total hours any staff member has logged on a project in a period
Compare hours logged across team members for the same period
Identify team members who are not logging hours consistently

💡 Timesheet hours are manually logged entries — they are separate from the attendance-linked hours that flow into the Task Resources tab. Use both for a complete view: attendance for headcount and task-linked labour, timesheets for professional or managerial staff who log their own hours.

Method 5 — Labour Cost vs Work Done (Party Ledger)

Use this to calculate cost efficiency per unit of completed work — the cost per sqft, per RMT, or per nos.

Step 1 — Get the labour cost for the period:

Go to the project, click the Party tab, and open the relevant labour contractor or staff member’s ledger. Note the total Salary Expense for the period.

Alternatively, use the Company Expense Report (Reports section) filtered by project and cost code “Labour” to get total labour spend.

Step 2 — Get the quantity completed:

Go to the Task tab and read the cumulative Progress Qty for the relevant tasks.

Step 3 — Calculate cost per unit:

Cost per Unit = Total Labour Cost divided by Quantity Completed