How to Mark Attendance for Site Workers

How to mark daily attendance for site workers in a project — individually or in bulk using punch in and punch out — including shift marking, overtime, task assignment, half-day entries, and handling workers who appear across multiple projects.

Before You Start

• Workers must already be added to the project under Site Staff or Labour Contractor
• You need Admin or Supervisor access
• For face recognition punch-in, face photos must be uploaded for each worker in Payroll

Accessing Attendance

Open the project and tap the Attendance tab.

The attendance screen has three sub-tabs:

Sub-tab	What It Shows
All	Site staff and labour contractors combined
Site Staff	Named staff members with individual profiles
Labour Contractor	Daily labour grouped by contractor

Use the left and right arrows at the top to navigate between dates. Always confirm the date before marking.

Method 1 — Mark Attendance Individually

Each worker row shows the worker name, role, and attendance options.

For Site Staff

Tap Present or Absent for each worker to record their attendance for the day.

Tap the dropdown arrow (v) on a Present entry to open the full daily detail form:

Field	What to Enter
Shift	0.25 (quarter), 0.5 (half), 0.75 (three-quarter), 1 (full), or Custom (any decimal)
Overtime	Number of overtime hours worked (e.g. 2 hours)
Punch In / Punch Out	Actual clock-in and clock-out times
Daily Allowance	Click + Add Allowance to add a one-off daily allowance (e.g. Travel, Food) with an amount

The system shows a live salary calculation as you fill in these fields (e.g. Rs 1,000 x 1 shift + Rs 200 allowance = Rs 1,200).

Click Save to record the entry.

For Labour Contractors

Tap the contractor row and enter the number of workers present for the day.

Method 2 — Bulk Punch In and Punch Out (Camera)

Use this method to punch in or out multiple workers quickly using the camera. Face recognition matches each face to the worker’s profile.

Punch In

1. Tap Punch In at the bottom of the attendance screen
2. The camera opens. The counter at the top shows People Punched In (0)
3. Point the camera at a worker’s face — the system captures it
4. Select the worker’s name from the dropdown that appears
5. The counter updates to People Punched In (1), then (2), and so on
6. Tap Capture and repeat for each worker
7. Tap Done when all workers are punched in

The attendance list updates immediately showing each worker’s punch-in time and 1 Shift.

Punch Out

Tap Punch Out at the bottom and follow the same camera flow to record when workers leave.

💡 Bulk Punch In and Punch Out is the fastest method for large teams at the start and end of the workday. Face recognition prevents proxy attendance.

Marking 2 Shifts for a Worker

If a worker completes two shifts in a day (e.g. morning and evening), mark a second shift in addition to the first.

To enable 2-shift mode for the project:

1. Go to Project Settings
2. Find the Attendance section
3. Enable 2 Shift Attendance

Once enabled, each worker row shows a shift indicator (e.g. 1 Shift). Tap the indicator to add a second punch-in and punch-out for the same worker on the same day.

Marking a Half Day

To mark a worker as present for half a shift:

1. Mark the worker as Present
2. Tap the dropdown arrow on their row
3. In the Shift field, select 0.5
4. Click Save

The salary calculation adjusts automatically to half the daily rate.

Assigning Tasks to Attendance

After marking a worker Present, you can record which task they worked on that day. This links attendance to project progress and feeds into the task’s Labour resources tracking.

1. Tap + Add Task on the worker’s row
2. Select the task from the list and tap Next
3. Enter No. of Workers deployed on this task
4. Enter Work Hours for this task
5. Tap Save

Repeat + Add Task to split the worker’s time across multiple tasks in the same day. Total hours across all tasks cannot exceed the worker’s total workforce hours for the day.

Workers Present Across Multiple Projects

If the same worker is already marked present in another project and you mark them present here, the system shows a warning:

“Present marked elsewhere.”

You can confirm and override this to mark them present in the second project. This is the correct workflow when a worker splits their day across two sites — for example, working the morning shift on Project A and the afternoon shift on Project B.

Both records are maintained separately in each project’s attendance log.

Week Off and Not Marked

Status	When to Use
Present	Worker attended site
Absent	Worker did not attend
Week Off	Scheduled weekly off day
Not Marked	Attendance not yet recorded for this date

Week Off days are included in salary calculations based on the payroll settings configured for the worker.

Tips

• Use Punch In and Punch Out for large teams. It is faster than tapping Present for each worker individually.
• Mark attendance daily. Records can be backdated but require Admin access and Back Dated Entry Control must permit it. Same-day marking avoids this dependency.
• Always check the date before marking. Use the arrows at the top to confirm the correct date.
• Add tasks to attendance entries to build accurate labour cost per task. The Resources tab on each task shows planned vs actual labour hours — this data only comes from attendance entries with tasks assigned.
• The cross-project warning is expected for workers splitting their day across sites. Confirm and override; both records are valid.
• Mark overtime on the same day it occurs. Overtime recorded after the day is closed may require Admin correction.

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If Something Goes Wrong

Problem	Likely Cause	What to Do
Worker not showing in attendance list	Not added to the project	Add the worker under Site Staff or Labour Contractor in the project first
Punch In button not visible	Wrong sub-tab or no workers added	Confirm you are in the Attendance tab with workers added to the project
Face not being recognised during bulk punch	Poor lighting or angle, or no face photo uploaded	Ensure good lighting, ask the worker to face the camera directly, and confirm their face photo is uploaded in Payroll
Cross-project warning appears	Worker already marked present in another project	This is expected. Confirm and override if the worker is splitting their day across sites.
Cannot mark 2 shifts	2-shift mode not enabled for this project	Go to Project Settings, Attendance section, and enable 2 Shift Attendance
Work hours validation error when adding task	Task hours exceed total workforce hours for the day	Reduce the task hours — total across all tasks cannot exceed daily workforce hours
Overtime not saving	Shift not marked as Present before editing	Mark the worker as Present first, then tap the dropdown to add overtime
Attendance saved but not showing in salary expense	Salary expense generated once per month	Salary expenses are generated monthly. The attendance is recorded correctly — the expense appears at month-end.