Advantages of Digital Documentation in Construction Projects

Being involved in construction industry demands for efficiency and productivity. Managing documents can become a headache because it can get lost or can have errors in it. If you are a construction project manager, then you might be familiar with this problem. Having an organized way of document management saves you from errors and misplacements. There are construction management apps that offer easy construction document management and one of the best apps is ONSITE. Let’s get to know why document management is important.

Why is Construction Document Management important?

Documents are easily misplaced, and it is easy to find errors in them. While in need of a document, you try to find the hardcopy but when the documents are digitized and perfectly organized you can easily access documents. With organized documents management, you can have correct information which can influence your future decisions. Digitizing your documents can keep your records safe for future references. So, reduce risks and manage your documents with a construction management app.

4 Advantages of Digitizing Document Management

1) Access past records easily

You can have a reliable data source if you are using a construction management app like Onsite. Whenever you want to see a document, you can just open the app and get information available. With the help of easy document management, you can track, monitor, and operate data efficiently.

2) No risk of losing documents or bills

When you have digitized your document processes, it loses the chances of misplacement. A construction management app stores all the documents and removes any chance of misplacement. So, if you have digitized your construction projects then is no risk of losing any document.

3) Avoid overbilling by suppliers

Having all documents stored in one place means that users can quickly and easily retrieve any specific document whenever needed. This is especially useful for verifying billing details, resolving disputes, or auditing transactions.

4) Access your documents anytime, anywhere

Having documents stored in an app gives you the power to have access on all the documents whenever and wherever you are. You do not need to look for hardcopies of documents. It is time consuming as well as stressful. Digitizing your documents helps you with document availability easily anytime and anywhere. 

Types of Construction Documents

There are many documents that can be required in a construction site. Following are some of the common types of documents used in construction:

1. Daily Progress Reports 
2. Permits 
3. Licenses 
4. Contacts 
5. Material Bills 
6. Pay slips 
7. Change Order 
8. Blueprints 
9. Safety Protocols 
10. Quality Checklist 

Conclusion

So, if you are someone who is having trouble managing documents then we suggest that you use a leading construction management app named Onsite. You can have easy access to the documents and a less chance of losing any document. It helps in enhancing communication and saves you from a lot of trouble. Join a construction management app and streamline the documentation process.

FAQs

1. What are the advantages of digitizing your documents?

There are many advantages that document digitization offers. You can have a reliable data source if you are using a construction management app. When you have digitized your document processes, it loses the chances of misplacement.  Also, having all documents stored in one place means that users can quickly and easily retrieve any specific document whenever needed and saving documents stored in an app gives you the power to have access on all the documents whenever and wherever you are. 

2. Why is construction document management important?

Documents are easily misplaced, and it is easy to find errors in them. With organized documents management, you can have correct information which can influence your future decisions. Digitizing your documents can keep your records safe for future references.

3. What are some types of construction documents?

There are many documents that can be required in a construction site. Following are some of the common types of documents used in construction:

1. Daily Progress Reports 
2. Permits 
3. Licenses 
4. Contacts 
5. Material Bills 
6. Pay slips 
7. Change Order 
8. Blueprints 
9. Safety Protocols 
10. Quality Checklist