One Platform to Manage Subcontractor Work, Progress & Payments
Subcontractors handle 40-60% of project execution, yet most payments happen without verified progress. Track work orders, executed quantities, and milestone progress. Approve bills only after verified completion. Control retention and prevent payment dispute with Onsite.
Designed for Construction Teams Managing Subcontractors
Built for construction teams that need tight control over work execution, billing accuracy, and retention tracking.
01
Developers & Contractors
Control subcontractor work orders, executed quantities, and billing across multiple projects. Verify every bill against actual progress before approval. Reduce disputes and prevent cost leakages through quantity-based payment validation.
02
Infra &
EPC Firms
Manage milestone-based subcontracting across long-duration infrastructure projects. Track executed quantities, validate progress at each stage, and approve bills only when work completion aligns with contract scope and defined milestones.
03
Interior & Industrial Projects
Handle scope-specific subcontracting with frequent coordination needs. Ensure timely execution, accurate progressive billing, and proper retention tracking to avoid payment conflicts and project delays.
Trusted by 10,000+ Construction Companies Worldwide
Leading construction companies use Onsite subcontractor management software to link payments to verified work and stop cost leakage.
From Work Orders to Payment Control,
See How Onsite Contractor Management Software Works
Connect subcontractor scope, executed quantities, progressive billing, and retention tracking. Payments align with actual site progress, not assumptions.
Digital Work Orders with Budget Control
Create scope-based work orders linked to agreed quantities, rates, and project budgets. Define work scope, BOQ items, and payment terms before execution begins. Prevent scope creep and verbal commitments that cause billing disputes later.
Progress & Quantity-Based Tracking
Track subcontractor progress against assigned quantities and milestone completion. Record executed work daily or per milestone. Validate bills only against approved execution to prevent overbilling and unauthorized scope additions.
Progressive Billing & Retention Management
Generate running bills with automatic retention deduction based on contract terms. Track retention amounts per subcontractor and per project. Release retention as milestones complete according to contractual schedules without manual calculations.
Approval Workflows & Accountability
Configure multi-level approval hierarchies for subcontractor bills based on amount thresholds or project roles. Review every bill against work progress, executed quantities, and contract scope before payment approval. Maintain complete audit trails for transparency and compliance.
Why Subcontractor Control Must Be Digital
Why Material Tracking Must
Be Digital
Subcontractors handle 40-60% of project execution, yet most companies track their work through verbal commitments and Excel sheets. Without structured control systems, overbilling, retention loss, and payment disputes become inevitable.
Managing materials is one of the most challenging aspects of any construction project. When companies rely on paper-based logs or spreadsheets, they face the following issues.
Informal Work Orders
Without digital work orders, subcontractor engagements start with verbal agreements or informal documents. Scope definitions stay vague. Quantities, rates, and timelines remain undocumented. When billing begins, disputes arise over what was agreed versus what gets claimed. Scope creep happens silently as additional work gets added without approvals or budget revisions.
Unverified Progress Billing
Manual progress tracking cannot validate executed quantities against assigned work. Subcontractors submit bills based on time elapsed rather than measurable completion. Approval teams lack visibility into actual site progress. Bills get processed without quantity verification, leading to payments that exceed completed work by 10-20% across projects.
Retention Tracking Failures
Spreadsheet-based retention management results in inconsistent deductions and missed releases. Retention percentages get calculated manually with frequent errors. Release schedules disappear in email chains. When projects close, recovering retention becomes contentious because documentation is incomplete or disputed, causing cashflow strain and relationship damage.
No Performance Visibility
Without centralized tracking, you cannot identify which subcontractors deliver quality work on time and which ones consistently overbill or delay. Performance data remains anecdotal and scattered across project teams. Future subcontractor selection relies on memory and relationships rather than execution records, productivity metrics, and billing accuracy data.
Core Features of Onsite Contractor Management Platform
Centralize and Simplify Your Subcontractor Management. Handle assignments, track progress, and manage payments — all in one unified platform.
Create Scope-Based Work Orders With Complete Clarity
Standardize subcontractor engagement using digital, scope-based work orders that define quantities, rates, budgets, and timelines — eliminating ambiguity and disputes from day one.
Track Progress & Milestones With 100% Transparency
Onsite subcontractor management software captures executed quantities and milestone completion directly from the site, ensuring subcontractors are billed only for verified work done.
Streamline Subcontractor Billing, Retention & Approvals
Digitize progressive billing, automate retention calculations, and enforce multi-level approval workflows to maintain strict financial control across projects.
Why Construction Companies Choose Onsite
Subcontractor Management Software
Eliminate Overbilling & Payment Disputes
Subcontractors often bill ahead of actual progress, leading to disputes and cash flow stress. Onsite links executed quantities and milestones directly to billing, ensuring every bill is backed by verified work.
Bring Structure to Subcontractor Work Orders
Manual or verbal work orders cause scope gaps, rate confusion, and budget overruns. Onsite enables digital, scope-based work orders with quantities, rates, and timelines clearly defined from the start.
Control Retention, Cash Flow & Approvals
Retention tracking and milestone payments often get missed in spreadsheets. Onsite automates retention calculations and enforces multi-level bill approvals to maintain financial discipline.
Gain Full Visibility Into Subcontractor Performance
Without data, underperforming subcontractors go unnoticed. Onsite provides subcontractor-level insights into progress, billing status, and outstanding payments.
FAQs on Onsite Contractor Management Software
What is contractor management software in construction
Contractor management software is a digital system that helps construction companies manage subcontractors, work orders, progress tracking, billing, and payments in one place. Onsite ERP acts as a centralized contractor management platform that ensures subcontractor work, quantities, and payouts stay aligned with actual site progress.
How is Onsite ERP different from generic contractor management tools?
Most contractor management tools only track basic billing or contacts. Onsite is built specifically for construction execution — linking work orders, quantities, progress, retention, and budgets together. This makes it a complete contractor management solution, not just a billing tool.
Why do construction companies need contractor service management software?
Without contractor service management software, companies face overbilling, missed retention, payment disputes, and weak cost control. Onsite ensures subcontractor payments are approved only after verified work completion, improving financial discipline and reducing disputes.
How does Onsite prevent subcontractor overbilling?
Onsite links every subcontractor bill to:
- Assigned work orders
- Executed quantities
- Milestone completion
Bills cannot be approved unless progress is recorded, making this one of the strongest controls in a contractor management platform for preventing overbilling.
Can I manage multiple subcontractors across different projects?
Yes. Onsite construction management software is designed for contractors handling multiple subcontractors, scopes, and projects simultaneously. You can track work orders, progress, billing status, and outstanding payments project-wise, making it one of the best contractor management software options for growing construction businesses.
How does retention tracking work in Onsite?
Onsite construction management software automatically calculates retention while processing subcontractor bills. Retention balances are tracked bill-by-bill and project-wise until release, ensuring no missed deductions or recovery — a critical feature in any reliable contractor management solution.
Does Onsite support approvals for subcontractor bills?
Yes. Onsite supports structured approval workflows where subcontractor bills are reviewed and approved before payment. This ensures accountability and audit readiness, which is essential for companies using professional contractor management tools.
Can subcontractor work orders be linked to project budgets?
Absolutely. Every work order in Onsite construction management software is mapped to the project budget. This allows contractors to track committed costs versus actual progress, helping prevent budget overruns — a key advantage of a modern contractor management platform.
Can I track subcontractor performance over time?
Yes. Onsite provides visibility into completed quantities, billing history, pending payments, and retention amounts. This helps contractors evaluate subcontractor reliability and productivity using data rather than assumptions.
Does Onsite construction management software reduce billing disputes with subcontractors?
Yes, because every bill is backed by tracked quantities, milestone proof, and an audit trail, resulting in fewer disagreements and faster settlements.
You focus on scaling your
business, Let Onsite do the hard work
We were looking for construction management software that could help us share clear project updates with clients. With Onsite, all the progress and cost details are visible in one place. It’s made client discussions much smoother because we’re now talking with actual site data instead of guesses.
Mr. Manish Kumar, Founder
Reidius Infra, Jaipur, India
Design & Build Construction company
Managing site teams and tracking work across projects was becoming difficult. With Onsite site engineers and project managers track progress in one place. We no longer depend on scattered updates to understand what is happening on site.
Mr. Kathirvel, Founder
Theeran Avant, Erode, Tamil Nadu, India
Mechanical Construction company
We needed a software to track construction expenses and control project costs. Onsite helped us monitor spending at activity level instead of discovering overruns later. As a construction ERP software, it brought financial visibility closer to daily execution.
Mr. Hiren Patel, Founder
DCC, Mumbai, India
Civil Construction Company
Earlier, sharing reports with clients and vendors required manual effort. With Onsite, we generate and share structured PDF reports directly from project data. It works reliably as a construction reporting software without confusion between site and office numbers.
Mr. Mohammad Taqi, Founder
Hydro Master, Qatar
Interior & Building Construction Company
We were searching for construction software where reports actually match site activity. Since using Onsite, project data and cost records remain consistent. Report analysis is clearer, and decisions are based on real execution instead of reconciled spreadsheets.
Mr. Anvesh, Co-Founder
Bhavya Developers, Andhra Pradesh, India
Building Construction Company
