A Step-by-Step Guide to the Construction Project Management Lifecycle with Onsite

Construction project management is a very complex task. From planning to completion, it demands great details and closer look on every single thing, from the planning stage to project delivery, contractors, engineers, architects, and clients must work in unison, managing resources, timelines, and budgets. Which is why Onsite has come up with a step-by-step guide for you to manage Construction Project Management Lifecycle using Onsite.

Guide to the Construction Project Management Lifecycle with Onsite

1. Project Planning & Estimation

Before anything takes place, the very first step in the Project Management Lifecycle is to plan a project. This step includes scope definition, budgeting, resource planning, BOQ creation, and setting timelines.

How Onsite helps?

• Make your BOQ within the software and let it automatically calculate the total value of it.
• Assign every task’s timeline, allocate resources, and declare budgets.
• Assign roles and tasks to each member in the project so that they remember and know their duties beforehand. 

2. Work Order & Subcontractor Management

Before execution begins, you assign work to subcontractors and you need clear documentation for that. You have to clearly assign their tasks to them.

How Onsite helps?

• With Onsite, you can just move to the subcontractor section and create a work order. 
• Inside the work order you can add material items to be used in the particular work order. 
• You can also check the work progress updated by Subcontractor every day. 
• Onsite auto-calculates bills based on completed work and tracks any material or labor deductions transparently.
• From material used to everyday progress, you can look deeply into productivity and activities.

3. Labor Attendance & Productivity Management

Labor is also one of the major factors in a Project Management Lifecycle. The project cannot move forward if labor isn’t there. 

How Onsite helps?

• Track labor attendance
• Monitor manpower strength across multiple sites in real time.
• Generate payslip according to the work hours or per day
• No manual work
• Real-time tracking
• GPS based attendance 

4. Material Procurement & Inventory Tracking

After assigning the tasks to subcontractors, you need to avail them of material to use. Often there are problems at sites like missing materials, delayed deliveries, and overspending.

How Onsite helps?

• Raise material requests directly from the site.
• Approve or reject a material request
• Generate a clear PO quickly 
• Maintain a digital log of inventory and automatically link it with billing and progress.
• Analyse material usage on every task at site 
• Prevent over-ordering and keep procurement teams in sync with site demands. 

5. Execution & Daily Progress Tracking

The actual  execution begins when labor and material is present at site. WHile tasks are assigned, monitoring daily progress is necessary. Real-time updates are critical to avoid delays and disputes.

How Onsite helps?

• Easy daily progress updates via the mobile app like photos, progress %, remarks, etc.
• Compare actual work done vs. planned to spot delays early.
• Generate DPR with one click and quickly share
• Every update including labor details, material usage, and progress photos is securely stored.

6. Billing & Cost Management

Subcontractor payment, labor salary, material expense, etc can get messy without any structured records. Tracking bills and accurate cash flow is necessary.

How Onsite helps?

• Generate RA bills for subcontractors directly from progress reports.
• Keep track of every transaction that has been made from the transaction section.
• Create GST-compliant running/final client bills.
• Monitor advance payments, retentions, and unbilled items in one place.
• Get clarity and avoid disputes.

7. Quality & Compliance Tracking

After the completion of a project on time, the second last step in Project Management Lifecycle is quality checks and documentation is important.

How Onsite helps?

• With our chat option, you can track quality issues with photos and status.
• You can save documents in the files section and access them whenever needed.

8. Completion & Handover

Now your project has been completed, and you can close the project. 

Conclusion

Unlike other tools, Onsite is a construction-based project management app and we have discussed a guide to the Construction Project Management Lifecycle above. You can manage every project management step easily with Onsite. It brings order in the chaos of construction project management.

FAQs

1. What is the construction project management lifecycle?

The construction project management lifecycle includes all stages from planning and estimation to execution, billing, and final handover of the project.

2. How does Onsite help with construction project planning?

Onsite allows you to create BOQs, assign tasks, define budgets, and allocate resources within one platform, making project planning more organized and efficient.

3. Can I manage subcontractors and work orders on Onsite?

Yes, Onsite has a dedicated subcontractor management module where you can issue work orders, track daily progress, and auto-generate RA bills based on completed work.

4. Does Onsite support labor attendance tracking?

Yes, Onsite supports GPS-based labor attendance, real-time workforce tracking, and automatic payslip generation based on working hours or per-day rates.

5. How does Onsite help in managing materials and inventory?

You can raise material requests from the site, approve POs, monitor material usage per task, and avoid over-ordering with Onsite’s inventory management tools.